Submitting an Abstract

The call for proposals for speaking for the 2013 conference is now closed. If you would like to contact us about a late submission, please contact Katie Maynard, kmaynard@geog.ucsb.edu.

Process at a Glance

  1. Review Call for Proposals Website
  2. Select a Project to Present
  3. Consider the Best Presentation Style for Your Talk
  4. Draft Your Proposal (Download Call for Proposals Form)
  5. Ensure All Potential Co-Speakers Have Reviewed Your Proposal
  6. Click Here to Submit Online

Please see below for the timeline, further description of each stage of the process and copies of all the relevant forms

Timeline

 

February 6th, 2013 Call for proposals for presentations and posters opens

March 8th, 2013 (6:00pm)

 Call for proposals for presentations and posters closes
April 5th, 2013

Invitation letters sent out.

Guidance on Process

Step One: Review call forpProposals website

Submitters who take full advantage of the materials we have posted to our website will be more successful in being selected. Please review the selection criteria, information on topic areas, and guidelines for speakers.

Step Two: Select a project to present and consider which topic areas to apply to

Here are a list of topic areas for this year's event, each proposal will be asked to choose 2-3 topics that they most relate to:

a. Climate Action Planning
b. Curriculum
c. Energy
d. Food Systems
e. Green Building
f. Healthcare
g. Institutionalizing Sustainability
h. Local (Regional Case Studies)
i. Procurement and Business Services
j. Research
l. Social Equity
m. Student Affairs and Auxiliaries
n. Transportation
o. Waste Reduction and Recycling
p. Water and Landscape

 

Step Three: Consider the Best Presentation Style for Your Talk

Concurrent sessions are 75 minutes in length. Typically these sessions are divided into three presentations of 15-20 minutes each (with additional time for Q and A), these presentations each highlight a unique project (usually but not always, from three different campuses). The session is wrapped up with a 15-20 minute question and answer period that draws in all three presenting groups. If multiple people speak on the same project they have to split a 15-20min timeslot.

Most abstracts that are accepted will be allotted 15-20minutes and will be paired with two other abstracts submitted to our speaker selection committees.

Please note: presenters in the student convergence can have a 25min timeslot or a 50min timeslot. The schedule of this event is separate from the main conference

You options for presentations include:

  1. Oral Presentation (Please note that some oral sessions will be recorded. Speakers in recorded sessions will be asked to sign a consent to record form)
    1. Project Presentation (One project/campus presents for 15-20 min; the speaker selection committee will match this to two other similar projects to form a 75min. session)
    2. Partnership Presentation highlighting two distinct projects (Two projects preferably from different campuses, present for 30-40min; the speaker selection committee will match this paired presentation with a third presentation to make a complete 75min session)
    3. Partnership Presentation highlighting three distinct projects (Three projects preferably from different campuses, present for 75min including the Q and A; Please note we accept very few of these proposals a year.)
    4. Interactive Presentation (CHESC strongly encourages speakers to consider interactive presentation models. Interactive sessions do not need to include multiple campuses (but can), and can be allotted up to 75min. Examples could include design charrettes or world cafes. Panel discussions do not count as interactive sessions and would need to fall into categories #1-3 above. We can most likely provide you with a flexibly structured room or a computer lab if that would help you to offer an interactive presentation.
  2. Poster Presentation
    1. You may submit a proposal to speak and present a poster on the same topic).
    2. Click Poster Presentation to learn more.

Step Four: Draft Your Proposal

Download the Call for Proposals Form here.

We recommend that potential speakers interested in submitting download the word document version of the submittal questions and develop their proposal offline before submitting your proposal electronically. This will allow you to more easily collaborate with co-presenters and will save you from any electronic glitches that could occur with the abstract system. Please note however, that we only accept abstracts submitted via the online submittal system, unless you contact us regarding extraodinary circumstances and we grant an exception.

The downloadable form is only for the purposes of developing a draft proposal.

Step Five: Ensure all potential Co-Speakers Have reviewed your proposal

Whoever is presenting should be the original author or personally review the abstract submitted for them to speak on. All presenters must be aware of the abstract submittal prior to submission. CHESC reserves the right to contact any person listed as a presenter to ask them about the submittal.

Step Six: Submit Online

Please visit our online submittal site when you are ready to send your proposal in. Please note that you need to submit the whole proposal in one setting. The system will not save your work.

Forms and Questions

Download the Call for Proposals Form here.

If your proposal is accepted, you will also be asked to sign a waiver form regarding copyright permissions. Failure to sign this form will result in us not being able to record your presentation or share your presentation materials through our conference website.

Not sure where to find photographs that you can use in your presentation? Check out Creative Commons. You can also find copyright-free photographs through the advanced search options on Goggle Image search.

If you are selected for a recorded session, you will also be asked to sign a consent to record form. Failure to sign this form will result in us not being able to record your session.